Executive Assistant/Administrative Assistant
Mountain West Waterworks Mountain West Waterworks Sugar City, ID Sugar City, ID Part-time Part-time $16 - $22 an hour $16 - $22 an hour 10 days ago 10 days ago 10 days ago Mountain West Waterworks LLC Position Overview:
We seek a highly organized, detail-oriented, and proactive Executive/Administrative assistant to support our management team.
The ideal candidate will be an exceptional communicator, possess outstanding organizational skills, and exhibit a strong sense of professionalism.
We are a small company growing at a fast pace and need a team member to help with day-to-day organization and communication.
While we have a fun, dynamic work environment, we handle critical information that needs to be handled efficiently and professionally.
Work schedules will require some flexibility to coordinate with the owners' direct needs.
Responsibilities:
1.
Administrative Support:
Manage the executive's calendar, schedule appointments, and coordinate meetings, ensuring efficient time management and prioritization.
Screen and manage incoming calls, emails, and correspondence, responding on behalf of the executive when appropriate.
Prepare and edit emails, documents, reports, presentations, and other materials as required.
Arrange travel itineraries, accommodations, and logistics for business trips.
2.
Communication and Liaison:
Act as a point of contact between the executive and internal/external contacts, maintaining professionalism and confidentiality.
Facilitate seamless communication between departments, ensuring information flow and coordination.
Prepare and distribute internal and external communications, including memos, announcements, and reports.
3.
Meeting Management:
Organize and coordinate meetings, conferences, and events, including logistics, agenda preparation, and follow-up actions.
Take detailed meeting minutes, track action items, and ensure timely execution of tasks.
Collaborate with team members to compile and present data for meetings and strategic discussions.
4.
Project Assistance:
Support project management by tracking project milestones, deadlines, and deliverables.
Assist in research, data analysis, and preparation of materials required for projects and initiatives.
Collaborate with cross-functional teams to ensure project timelines are met.
5.
Confidentiality and Ethics:
Handle sensitive and confidential information with the utmost discretion and integrity.
Uphold ethical standards and demonstrate professionalism in all interactions.
6.
Organization and Efficiency:
Streamline processes and optimize workflow to enhance executive productivity.
Maintain organized filing systems, both physical and digital, for efficient document retrieval.
Qualifications:
Proven experience as an Executive Assistant or in a similar administrative role.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite and other relevant software.
Strong organizational and multitasking abilities.
Exceptional attention to detail and accuracy.
Discretion and ability to handle sensitive information.
Positive attitude, strong work ethic, and a team-oriented mindset.
Benefits:
Competitive wage Opportunities for professional development and growth.
Collaborative and inclusive work environment.
Chance to work closely with a dynamic senior management team.
Contribution to the success and growth of a thriving organization.
Job Type:
Part-time Pay:
$16.
00 - $22.
00 per hour Expected hours:
15 - 30 per week
Benefits:
Flexible schedule Paid time off Schedule:
4 hour shift 8 hour shift Day shift Monday to Friday No weekends Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
We seek a highly organized, detail-oriented, and proactive Executive/Administrative assistant to support our management team.
The ideal candidate will be an exceptional communicator, possess outstanding organizational skills, and exhibit a strong sense of professionalism.
We are a small company growing at a fast pace and need a team member to help with day-to-day organization and communication.
While we have a fun, dynamic work environment, we handle critical information that needs to be handled efficiently and professionally.
Work schedules will require some flexibility to coordinate with the owners' direct needs.
Responsibilities:
1.
Administrative Support:
Manage the executive's calendar, schedule appointments, and coordinate meetings, ensuring efficient time management and prioritization.
Screen and manage incoming calls, emails, and correspondence, responding on behalf of the executive when appropriate.
Prepare and edit emails, documents, reports, presentations, and other materials as required.
Arrange travel itineraries, accommodations, and logistics for business trips.
2.
Communication and Liaison:
Act as a point of contact between the executive and internal/external contacts, maintaining professionalism and confidentiality.
Facilitate seamless communication between departments, ensuring information flow and coordination.
Prepare and distribute internal and external communications, including memos, announcements, and reports.
3.
Meeting Management:
Organize and coordinate meetings, conferences, and events, including logistics, agenda preparation, and follow-up actions.
Take detailed meeting minutes, track action items, and ensure timely execution of tasks.
Collaborate with team members to compile and present data for meetings and strategic discussions.
4.
Project Assistance:
Support project management by tracking project milestones, deadlines, and deliverables.
Assist in research, data analysis, and preparation of materials required for projects and initiatives.
Collaborate with cross-functional teams to ensure project timelines are met.
5.
Confidentiality and Ethics:
Handle sensitive and confidential information with the utmost discretion and integrity.
Uphold ethical standards and demonstrate professionalism in all interactions.
6.
Organization and Efficiency:
Streamline processes and optimize workflow to enhance executive productivity.
Maintain organized filing systems, both physical and digital, for efficient document retrieval.
Qualifications:
Proven experience as an Executive Assistant or in a similar administrative role.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite and other relevant software.
Strong organizational and multitasking abilities.
Exceptional attention to detail and accuracy.
Discretion and ability to handle sensitive information.
Positive attitude, strong work ethic, and a team-oriented mindset.
Benefits:
Competitive wage Opportunities for professional development and growth.
Collaborative and inclusive work environment.
Chance to work closely with a dynamic senior management team.
Contribution to the success and growth of a thriving organization.
Job Type:
Part-time Pay:
$16.
00 - $22.
00 per hour Expected hours:
15 - 30 per week
Benefits:
Flexible schedule Paid time off Schedule:
4 hour shift 8 hour shift Day shift Monday to Friday No weekends Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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